BYLAWS
Revised
Part 1 Interpretation
“Association” means the Pacific Condominium Association of British Columbia.
“Board” means the Board of Directors of the Association for the time being.
“Society Act” means the Society Act of British Columbia from time to time in force and all amendments to it.
“Associate Member” means an individual or corporate body admitted to membership under the terms set out in these bylaws.
Part 2 General
2.1 The association shall in all matters be governed by the terms of the Society Act.
Part 3 Membership
3.1 Members of the Association are those Strata Corporations who have become members by making application to the Association, have been accepted by the Board and have not ceased to be members.
3.2 Associate Members are:
(a) those individuals, not being members of a member strata corporation, who have applied for associate membership and have been accepted by the Board,
(b) those corporate bodies who have applied for associate membership and have been accepted by the Board.
3.3 Every member shall uphold the Constitution and comply with the bylaws.
3.4 A Strata Corporation ceases to be a member of the association:
(a) on delivery of its resignation to the association,
(b) on dissolution of the strata corporation,
(c) on having been a member not in good standing for twelve (12) consecutive months.
3.5 All members are in good standing except a Strata Corporation which has failed to pay the annual membership fee or other debt owing to the Association and is therefore not in good standing so long as the debt remains unpaid.
Part 4 Financial
4.1 The fiscal year of the Association shall run from January 1 to December 31.
4.2 The amount of the annual membership fee shall be determined from time to time by an Annual General Meeting.
4.3 The amount of the annual fee for associate membership shall be determined from time to time by an Annual General Meeting.
4.4 A strata corporation, which becomes a member during a fiscal year will pay a fee proportionate to the balance of the year remaining.
4.5 Expenditure by the Board must be in accordance with the approved budget.
4.6 The Board may authorize additional expenditures up to ten percent (10%) of the budgeted amounts.
4.7 The activities of the Association shall be carried out without purpose of gain for its members. Any income, profits or other accretions to the Association shall be used only in promoting the purposes of the Association.
4.8 The Board may appoint a qualified person or committee to audit the financial statements at the end of each fiscal year and prior to the Annual General Meeting.
4.9 The books and financial records of the Association may be inspected by any member strata corporation at a time and place to be established by mutual agreement.
4.10 The Board must not borrow money to carry out the purposes of the Association unless the borrowing has been authorized by a special resolution.
4.11 A Director must not be remunerated for being or acting as a Director but may be reimbursed for all expenses necessarily and reasonably incurred while engaged in the affairs of the Association.
4.12 The Board shall insure Directors for liability and against errors and omissions.
4.13 The board must maintain an inventory of the Associations assets, which is to be reviewed annually prior to the Annual General Meeting. The assets carried on the inventory are to be insured.
Part 5 General Meetings
5.1 An Annual General Meeting must be held at least once in every calendar year and not more than fifteen (15) months after the last preceding Annual General Meeting.
5.2 Notice of the meeting specifying the date, place, and hour is to be sent by mail, electronic transfer, or handed personally to all member Strata Corporations in good standing and to all associate members in good standing.
5.3 Fourteen (14) days notice of a General Meeting must be given. The notice must include:
(a) the agenda, including any Special Resolutions to be considered and voted on,
(b) a request for nominations for election to the Board,
(c) voting authorization forms.
5.4 A notice sent by mail is deemed to have been given on the second day following the day on which the notice is posted, and in proving that notice has been given, it is sufficient to prove that the notice was properly addressed and put in a Canadian Post Office receptacle.
Part 6 Extraordinary General Meeting
6.1 All General Meetings that are not Annual General Meetings are Extraordinary General Meetings.
6.2 An Extraordinary General Meeting may be called by any three (3) Board members or by written request signed by ten (10%) percent of member Strata Corporations.
6.3 Fourteen (14) days notice of such meetings shall be given, specifying the date, place, hour, and is to be distributed to all member Strata Corporations in good standing, and to all Associate members in good standing.
Part 7 Proceedings at General Meetings
7.1 Ordinary Resolutions require a fifty percent plus one (50%+1) majority of members present and voting.
7.2 Special Resolutions require a seventy-five percent (75%) majority of members present and voting.
7.3 Special business requires a Special Resolution and is:
(a) all business at an Extraordinary General Meeting , except the adoption of Rules of Order,
(b) all business conducted at an Annual General Meeting, except the following:
(i) adoption of Rules of Order,
(ii) consideration of the financial statements,
(iii) the reports of the Directors,
(iv) the report of the auditor , if any,
(v) the election of Directors,
(vi) other business that, under these bylaws, ought to be conducted at an Annual General Meeting, or business that is brought under consideration by Directors’ reports.
7.4 A quorum is ten percent (10%) of the registered member Strata Corporations that are in good standing.
7.5 If neither the President nor the Vice President is present within fifteen (15) minutes after the time appointed for holding the meeting, the other Directors must choose one of their numbers to take the chair.
7.6 Business, other than the election of a chair and the adjournment or termination of a meeting, must not be conducted unless a quorum is present.
7.7 A General Meeting may be adjourned from time to time and from place to place, but only business left unfinished from the adjourned meeting may be conducted at the new meeting.
7.8 If, at any time during a General Meeting, there ceases to be a quorum present, the meeting must be suspended until there is a quorum present or until the meeting is adjourned or terminated.
7.9 If, within thirty (30) minutes of the time appointed for a General Meeting, a quorum is not present:
(a) if convened on the requisition of members, the meeting must be terminated, or,
(b) in any other case the meeting must stand adjourned until such other time and place as the Board may determine but in no case may the meeting be adjourned for more than twenty-one (21)days.
Part 8 Voting
8.1 Only those member strata corporations in good standing may vote at General Meetings.
8.2 Each qualified Strata Corporation has one (1) vote only.
8.3 Voting will be by show of voting cards issued to duly authorized delegates.
8.4 Voting by proxy is not allowed.
8.5 Associate members are not eligible to vote but may speak at General Meetings.
8.6 A quorum shall be ten (10) percent of the member strata corporations entitled to be represented at the meeting.
Part 9 Governance of Meetings
“Robert’s Rules of Order Newly Revised” shall apply to questions of procedure and parliamentary law not specified in these bylaws.
Part 10 Election of Officers
10.1 A Board of Directors shall be elected at each Annual General Meeting.
10.2 The notice calling an Annual General Meeting shall include a call for nominations to the Board. Such nominations must reach the Association’s office or registered address by the close of the last business day before the Annual General Meeting. The person nominated must signify his \ her agreement to the nomination.
10.3 Nominations from the floor at the Annual General Meeting will be accepted.
10.4 Not more than two (2) directors shall be elected from the registered owners of any one (1) member Strata Corporation
10.5 The Board shall consist of not more than ten (10) directors.
10.6 Should a vacancy occur in office, the Board may appoint another Member to fill the vacancy.
10.7 The Board may suspend a Director if, in the opinion of the Board, the Director is not performing his/her duties satisfactorily or if he/she ceases to be eligible for office. The suspension may be appealed within thirty (30) days and the Board must convene a special Board meeting to hear the appeal.
10.8 Members may call for the suspension of a Director by calling a Special General Meeting as provided for in Section 6.2
Part 11 Duties of Officers
11.1 The President is the chief executive officer of the Association.
11.2 The President presides at all meetings of the Association and of the Board.
11.3 The Vice President assists the President and carries out all his duties in his absence.
11.4 The Secretary shall do the following:
(a) issue notice of meetings of the Association and the Board,
(b) keep minutes of all meetings of the Association and the Board,
(c) conduct such correspondence and keep custody of such records as the President may from time to time direct.
11.5 The Treasurer shall:
(a) keep the financial records, including books of account necessary to comply with the Society Act,
(b) render financial statements to the Board, to members and to others as required
11.6 The offices of Secretary and Treasurer may be combined.
11.7 In the absence of the Secretary from a meeting the Board must appoint another person to act as Secretary at the meeting.
11.8 A quorum for Board meetings shall be fifty (50%) percent of the Directors for the time being.
Part 12 Bylaws
12.1 On being admitted to membership each member is entitled to, and the Association must give the member without charge, a copy of the Constitution and of the Bylaws of the Association. Additional copies will be charged at $2 each.
12.2 These Bylaws must not be altered or added to except by Special Resolution.