Strata Council member's Code of Conduct

1. Council members must represent the interests of the entire Strata Corporation.
2. Council members shall maintain the confidentiality of the details and dynamics of Council discussions, as well as those items designated as confidential.
3. Regardless of their personal viewpoint, Council members shall not speak against, or in any way undermine Council-solidarity, once a Council decision has been made.
4. Council members shall be prepared to commit sufficient time and energy to attend to Council business.
5. Council members shall avoid conflicts of interest and disclose to the Chair, in a timely manner, any possible conflict.
6. Council members' interactions in meeting shall be courteous, respectful and free of animosity.
7. Council members shall be prepared for meetings; having read pre-circulated material in advance of the meeting.

8. The management company (or Agent) is responsible to the entire Strata Corporation. However, instructions to the management company (or Agent) shall flow through the President or Chair of the Council, unless delegated by Council to another person.

9. Council members shall not attempt to exercise individual authority or undue influence over the management company (or Agent).
10. Council members shall pay close attention to speakers, and to the business at hand. Remarks and discussions should be positive, constructive and confined to the question before the council.
11. Business shall be transacted in a meeting by way of motions. (The correct way to begin a motion is with the words "I move that..." All proposals should be clear, definite and brief. A long or complicated motion should be submitted in writing. A motion should be stated in the affirmative, since the negative form often confuses members in voting. i.e. Avoid saying "I move that we do not increase our maintenance fees." The motion can be clearly stated by saying, "I move that our maintenance fees remain the same". A motion should be concise, clear, and made as complete as possible so as to avoid amendments. Steps of a motion should include the following:

a) Make a motion in the affirmative.

b) A second to the motion.

c) Discussion or debate (if necessary).

d) Motion to be restated if amendments to the motion have been made.

e) Amendments are voted on before the main motion.

f) Vote (motion is carried or defeated). After the motion has been stated it must be adopted or rejected by the council, or the council must take some other action to dispose of it before any other subject can be brought up.

12. Council members shall abstain from making remarks outside a meeting that might in any way interfere with the work being done by one or more members of the council. Members should make sure that their actions and remarks further the objectives of the council.